B – System Configuration

System Configuration #

The purpose of the System Configuration parameters is to provide the system with a flexibility that allows it to adapt easily to different requirements.

Following is an explanation of each parameter.

Note: All the following explanations refer to checked boxes. If boxes are not checked, the opposite of the explanation is assumed.

Stores Management: Machine, Job and User #

Stores machine, job, or user label: The displayed label for each can be changed to reflect the users preference, along with the label in the references screen.

Force machine, job or user at Issue: Forces the user to input a machine, job or user when issuing a tool.

Force machine, job or user at Return: Forces the user to input a machine, job or user when returning a tool.

Force machine, job or user at Swap: Forces the user to input a machine, job or user when swapping a tool.

Disable machine, job or user dropdown: Disables the machine, job or user dropdown, forcing the user to type them in, when issuing, returning, returning from rework or swapping a tool.

Service: Enables the parameters for the various selected inputs the user will be required to select

Return and Swap: Enables the parameters for the various selected inputs the user will be required to select

Stores Management: Additional criteria #

In these tabs the user can enable the additional issue to criteria. Much the same as the job and machine collections, there are an additional 3 collections to use. Here these can be renamed, enabled, forced etc.

Stores Management: Miscellaneous #

User rework holding: Used for the control of reworked items

View Kits at Issue: Enables the system to issue Kits.

Default checkboxes to Issue all from Kits: If “Enable partial Kit Issue quantities” is enabled, all checkboxes are shown checked by default.

Enable partial Kit Issue quantities: Enables checkboxes when issuing a Kit. These checkboxes allows the user to select all, some or no Items that belonged to the Kit’s build list and have stock at the moment of issuing the Kit.

Default login user as stores user: The login user is shown, as default, as stores user when issuing, returning, returning from rework or swapping a tool.

Disable stores user keyboard input: Disables the user to input the stores user. This option should be used in conjunction with a Pac reader device.

Delete Pac reader user after transaction: Refreshes the screen, deleting the Pac reader, after issuing, returning, returning from rework or swapping a tool.

Inspection Management #

Criteria specific to ITI’s is setup here.

Purchasing #

GRN Only print items received: Will only print GRN’d items from a Purchase Order and not the whole list, including items not yet received.

PO Number Start: Specifies the start number of the Purchase Orders. When “System created” is used to assign a number to the POs, ATMS starts with this number plus one. For example, to begin with PO number 1, “PO Number Start” should be 0.

Req Number Start: Specifies the start number of the Requisitions. When “System created” is used to assign a number to the Requisitions, ATMS starts with this number plus one. For example, to begin with Requisition number 1, “Req Number Start” should be 0.

GRN Number Start: Specifies the start number of the Goods Received Notes. When “System created” is used to assign a number to the Goods Received Notes, ATMS starts with this number plus one. For example, to begin with GRN number 1, “GRN Number Start” should be 0.

Allow the user to receive unordered Items: Allows users to receive Items that have not been ordered or do not have an outstanding quantity on any Purchase Order.

Use backup stock as owned: Specifies that the quantity in Backup stock represents the quantity owned. After this option is checked, every time an Item is issued, the quantity issued will be deducted from Backup stock as well as New or Used stock depending on which option below is checked. After checking this option, you may wish to “Apply changes of ownership rules” from the Database Administration screen. (See relevant section and below for more details).

Deduct owned stock from new stock: If “Use backup stock as owned” is checked, the New stock quantity entered on an Issue transaction will be deducted from the New and the Backup stock.

Deduct owned stock from used stock: If “Use backup stock as owned” is checked, the Used stock quantity entered on an Issue transaction will be deducted from the Used and the Backup stock.

The “Apply changes of ownership rules” function can be used to move all the New or Used stock to the Backup stock when beginning this method of operation.

Example:
New stock = 20
Used stock = 10
Backup stock = 0
If “Use backup stock as owned” box is checked then, after applying changes of ownership rules, the following will apply:

If Deducted owned stock from new stock – YES Deducted owned stock from used stock – NO Then Backup stock = 20
If Deducted owned stock from new stock – NO Deducted owned stock from used stock – YES Then Backup stock = 10
If Deducted owned stock from new stock – YES Deducted owned stock from used stock – YES Then Backup stock = 30


At least one of these two fields should be checked, if “Used backup stock as owned” is checked, before applying changes of ownership rules.

Hide prices: Hides all prices in Purchase Order and Requisition reports.

PO Number Start: Specifies the start number of the Purchase Orders. When “System created” is used to assign a number to the Purchase Orders, ATMS starts with this number plus one. For example, to begin with PO number 1, “PO Number Start” should be 0.

Allow PO Without a REQ: Allows the creation of new Purchase Orders without a previous Requisition.

Allow Spot Buys: Allows including inexistent Items in a Purchase Order.

Allow Change Prices: Allows the user to change the price details when creating or editing a Requisition or Purchase Order. The “Change Price” button will become enabled.

Allow Change Item Details: Allows the user to change Item details such as Description, Supplier Item ID, Budget Code and Prices when these are modify on a Requisition or Purchase Order. The user will be prompted with a message asking to confirm the changes if desired.

Allow preferred Supplier Items only: Will only let the user add items supplied by the preferred supplier to the Purchase Order.

Relax Supplier Ordering Constraints: Will allow the user to add items not assigned to a supplier, to a difference suppliers Purchase Order.

Create Unique ITI’s when Receiving: If the user is receiving goods in from a Purchase Order, and this has ITI’s on it, the user will be required to create the Unique ITI’s when they receive the goods in.

Tracking Rules #

Note:
These rules will take effect only after executing “Apply tracking rules” in System Administration > Database Administration > Multiple Updates. In that section you can specify if the rules are to be applied for Durable, Semi-Durable and/or Permanent Issue Items. These rules will not affect the recording of the data entered in the tracking fields (Machine, Job and User) during an issue transaction. These fields are always written to the transaction log. They only affect whether it is necessary to know the value of the selected tracking field in order to return items.

Track by User: Users will be shown when an Item is Returned or Returned from Rework.

Track by Job: Jobs will be shown when an Item is Returned or Returned from Rework.

Track by Machine: Machines will be shown when an Item is Returned or Returned from Rework.

Pac Reader/Swipe Card #

Enable at login: Enables the use of a Pac reader device when logging in.

Enable at stores: Enables the use of a Pac reader device to input the stores user when issuing, returning, returning from rework or swapping a tool.

Output log file: Saves the received, found and extracted information in an Output log file named pacdata.txt, every time the Pac device is used. The file is saved in ATMS path (Example: C:/Program Files/ATMS).

COM port: Specifies the port number on which the Pac device is attached.

HEX number: Expected length: Contains the expected length of the hexadecimal number included in the Pac device.

HEX number: Start extract position (start at 1): Specifies from which position of the hexadecimal number the system will start to extract the number.

HEX number: Extract length: Specifies the extract length of the hexadecimal number.

TAG number: Start extract position (start at 1): Specifies the start position of the decimal number extracted that is considered for the system.

TAG number: Extract length: Specifies the length of the decimal number extracted. Each decimal number should be included in the Users Profiles as the password for each owner of the tags.

Data Management #

Edit Allocated POI Details ONLY: Users will be able to update the POI details in the Item Definition screen ONLY for those Points of Issue they have access to.

Disable Editing of POI Details: Users will not be able to update any existing Point of Issue details in the Item Definition screen, even if they have access to those Points of Issue.

System #

Increase SQL Server Timeout: This is a system parameter that can be used to troubleshoot database network connection problems.

Disable UNC Conversion in Licensing: This is a system parameter that can be used to troubleshoot licensing problems.

Idle Time Out (min): If a user logs into ATMS and no activity is detected for this period, ATMS will log out automatically.

Vending Machine #

References – Hide non vending machine fields: This will hide all fields that are ATMS specific and have no use on the vending machines, making vending machines data maintenance easier.

Transfer Items, Transfer Users, Transfer Purchase Orders, Transfer Kits: ATMS will prompt you to update the Vending Machines each time any of these details are created or updated in ATMS and assigned to one or more Vending Machines.

WARNING:
Any matching records will be OVERWRITTEN on the Vending Machines. The user will be warned after changes in ATMS are made.

ATMS will also prompt you with this warning when any of these details previously assigned to any Vending Machines is deleted from ATMS. After clicking “Next” all corresponding details will be deleted from the Vending Machines as well.

Transfer Suppliers, Transfer Users, Transfer User Groups, Transfer Jobs, Transfer Machines, Transfer Machine Groups, Transfer Purchase Orders, Transfer Kits: ATMS will prompt you to assign any of these details to one or more Vending Machines each time they are created in ATMS as shown in Figure 9. The new records will be saved to the assigned Vending Machines.

ATMS will also show a warning similar to the one in Figure 8 when any of these details previously assigned to any Vending Machines is deleted from ATMS. After clicking “Next” all corresponding details will be deleted from the Vending Machines as well.

Appearance #

References – Use New Style Toolbar Icons: Check this if you want to display the new style icons on the References section